24/7 emergency call-out for contracted customers Covering Surrey, Hampshire, Berkshire & West Sussex  ·  info@kingsmoorsystems.co.uk
SERVICING & MAINTENANCE

The part of the business we care most about

Planned maintenance, reactive call-out and taking over systems from other contractors. This is what we are built to do.

TAKING OVER EXISTING SYSTEMS

Changing contractor is easier than you think

You do not need to replace your equipment to change who maintains it. In most cases we can take on a fire alarm, CCTV or access control system from any installer, on any manufacturer's equipment, and pick up the servicing from the next visit.

The exception is a genuinely closed proprietary system, where the manufacturer restricts programming access. We will tell you straight away if that is what you have, and what your realistic options are — rather than finding out halfway through the first visit.

The takeover process

  • Free site survey of every system you want covered
  • Written condition report and asset register
  • Any defects listed and priced separately from the contract
  • A single maintenance agreement covering all systems
  • Service dates scheduled and diarised for the year ahead
  • We contact you before each visit — you should never have to chase us
WHAT MAINTENANCE COVERS

Planned, reactive and everything between

Planned preventative maintenance

Scheduled visits at the frequency the standard and your risk assessment require, arranged in advance around your operating hours.

  • Full inspection and test to the relevant standard
  • Rolling device testing across the year
  • Battery, power supply and standby capacity checks
  • Log book completed and certificate issued
  • Written report of defects and recommendations

Reactive call-out

When something fails, one number, one contractor, whatever the system.

  • Emergency, urgent and routine response levels
  • Fault diagnosis and repair on the first visit where possible
  • Parts identified and ordered the same day
  • Written job sheet recording the corrective action taken
  • System status confirmed before we leave site

Small works & modifications

The everyday changes a live building needs, priced per job so there are no surprises.

  • Replacement detectors, cameras and readers
  • Additional devices as layouts change
  • System reconfiguration and reprogramming
  • Software and firmware updates
  • Cause and effect changes

Multi-site agreements

One agreement, one schedule and one set of records across every property you operate.

  • Consistent service standard at every site
  • Consolidated reporting and certification
  • Single invoice or per-site billing, your choice
  • One escalation route for the whole estate
  • Standardised equipment across new sites
TYPICAL SERVICE FREQUENCIES

What the standards actually require

Frequencies vary with the system, the premises and your fire risk assessment. This is the usual starting point for a commercial building — we will confirm what yours needs at survey.

SystemTypical frequencyStandardAlso required
Fire alarm & detectionTwo service visits per yearBS 5839-1Weekly call point test by the responsible person
Emergency lightingAnnual full duration testBS 5266-1Monthly function test by the responsible person
Fire extinguishersAnnual basic serviceBS 5306-3Extended service or overhaul at 5 or 10 years
Intruder alarmOne to two visits per year by gradeBS EN 50131 / PD 6662Frequency set by grade and police response level
CCTVOne to two visits per yearBS EN 62676Retention and time sync checked every visit
Access controlAnnual, or with the fire alarm serviceBS EN 60839Fire interface proven door by door
A note on responsibility. Some checks are legally yours, not ours — the weekly fire alarm call point test and the monthly emergency lighting function test are duties of the responsible person under the Regulatory Reform (Fire Safety) Order 2005. We will show your staff how to do them and leave you the log book to record them.
RECORDS

Paperwork that survives an audit

The point of a service visit is not that someone attended. It is that you can prove what was tested, what was found and what condition the system was left in.

Every visit

A signed service report listing every check carried out, every device tested and every defect found, left with you on the day.

Every system

An asset register per site — panel, devices, locations, install dates and expected life — so you can plan replacement instead of reacting to failure.

Every job

Call-out job sheets recording the fault reported, the fault found, the corrective action taken and the status of the system on leaving site.

Talk to us about your systems

Whether you need a single service visit, a system taking over from another contractor, or a full installation — we will come and look, then tell you plainly what it needs.

Email us for a quote